Protect Your Data with GDPR Compliancy
MFP’s are now a vital part of most organisations document workflow and business processes, so they are a potential weak spot in your information and network security.
Our partners at Sharp offer a comprehensive range of advanced security solutions that are designed to protect your confidential information while it is being printed, copied, scanned and faxed or transmitted over your network.
Organisations spend a significant amount on protecting their digital assets from threats, but frequently overlook one of the most integral devices in use today – the office MFP.
The more advanced and integrated MFP’s become, the greater the risk to confidential information as it is being copied, printed, scanned or faxed and all businesses have a responsibility to protect the data they hold about their customers and employees.
On 25 May 2018, the European Union’s new General Data Protection Regular (GDPR) will become fully enforceable throughout the EU. Sharp’s comprehensive security offering, combining hardware and software products with their strong heritage in technical consultancy and managed print services, can help your business towards GDPR compliance.
Experience you can trust
Sharp was the world’s first MFP manufacturer to address security in digital imaging, receiving the first Common Criteria
validation for an MFP in 2001 and being the first to achieve an EAL 4 rating for a data security kit. Sharp is still recognised
as one of the industry’s greatest security innovators. Businesses and government agencies worldwide depend on Sharp to
keep their confidential data safe from unauthorised access.
End-to-end document protection
Sharp provides a range of advanced security solutions that protect your
information and document assets from a multitude of threats, including the most
sustained and determined attacks, while also meeting your legal compliance
requirements. When combined together, they provide virtually impenetrable
end-to-end protection throughout the entire document life-cycle.
Access control security
The Sharp Security Suite restricts who has access to an MFP and what they can use it for. It controls walk-up access by authenticating the user and restricts network access with swipecards or a username/password combination. All user credentials are communicated to the MFP using a combination of secure protocols to help avoid interception.
Sharp MFP’s feature an intelligent network interface that can limit access to specific computers on a network, and selectively enable or disable any protocol or service port on each device. All communications to and from the MFP can utilise SSL/TLS for secure transmission over the network, and most devices also support SMB, IPv6, IPSec, 802.1x and SNMPv3.
Sharp MFP’s provide a logical separation between the fax telephone line and LAN, so it is virtually impossible for attackers to gain access to the internal systems of the MFP or the local network. Additional security features include disabling broadcasting, allowing and rejecting reception from specific numbers, user authentication and more.
Document and e-mail security
Whether scanning, printing, or e-mailing, protection for sensitive documents comes as standard, thanks to Sharp’s RSA encrypted Adobe PDF files and use of SSL/TLS protocols and S/MIME e-mail encryption for secure e-mail communications. The optional Data Security Kit also eliminates residual data by overwriting it up to ten times.
Audit trail security
Sharp’s granular audit trail and job log feature provides comprehensive auditing of all user activity, which can be logged, reviewed and archived for conformance. In addition, you can monitor and review event logs, such as when and what setting changes were made or what IP addresses have accessed the device.
End of life security
The End-of-Lease feature on selected Sharp systems ensures that all confidential data is digitally shredded before the device is returned to the leasing company.